Records management of classified data: example from the defence domain

Špiranec, Mladen. (2014). Records management of classified data: example from the defence domain. Diploma Thesis. Filozofski fakultet u Zagrebu, Department of Information Science > Chair of Archivistics . [mentor Stančić, Hrvoje].

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Abstract

Records management issues are crucial for organizations in the defence domainsince these processes and practices provide a documentary evidence for assessing accountability. This theses will analyse theoretical and practical records management frameworks, with special emphasis on classified data as the most sensitive type of records in defence organizations. The author analyses classified records within theoretical context of records management and ISO standards and provides an overview of terms and definitions. After that, he proposes an analytical matrix of classified records. These are perceived as a subset of records affected by records management issues and interpreted in the light of international standards (ISO 15489), while they are simultaneously defined by national legislative and sector-specific regulations. Beside the multitude of factors influencing management practices of classified records, the theses identifies a lack of appropriate technical solutions regarding authorization and access control and highlights the need for trust management. A comparative content analysis of documents that regulate classified records management in the defence domain sheds light on similarities and differences in practices in Croatia, Australia and the United Kingdom. Several guidelines necessary for improving the management of classified data are proposed: a) the integration of international ISO standards into manuals, b) defining legal frameworks from the perspective of accountability towards the public and society c) theoretical re-conceptualizations in the light of records continuum and d) adapting and updating of the terminology.

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